AI exposure by occupation, O*NET 43-6011.00

Will AI replace Executive Secretaries and Executive Administrative Assistants?

Executive Secretaries and Executive Administrative Assistants: AI can already handle 7 of 22 tasks; the work mostly needs a standard-tier model.

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Every task, scored

The 22 tasks O*NET 30.3 lists for Executive Secretaries and Executive Administrative Assistants, from most to least exposed. 7 reach 60 or more, the level at which AI already handles a task.

Task AI exposure Evidence Model tier Importance
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. 93 Observed Efficient 4.2
Open, sort, and distribute incoming correspondence, including faxes and email. 90 Estimated Standard 4.0
Prepare responses to correspondence containing routine inquiries. 82 Observed Standard 4.0
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. 82 Observed Efficient 3.9
Compile, transcribe, and distribute minutes of meetings. 74 Observed Standard 3.6
Interpret administrative and operating policies and procedures for employees. 65 Estimated Standard 3.8
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. 65 Estimated Standard 3.3
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. 50 Estimated Frontier 4.1
Manage and maintain executives' schedules. 40 Observed Efficient 4.4
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. 40 Observed Efficient 3.7
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. 35 Estimated Efficient 3.4
Process payroll information. 30 Estimated Efficient 4.3
Make travel arrangements for executives. 30 Estimated Efficient 4.2
Answer phone calls and direct calls to appropriate parties or take messages. 30 Estimated Efficient 4.1
Greet visitors and determine whether they should be given access to specific individuals. 30 Estimated Efficient 4.0
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. 30 Estimated Efficient 3.9
File and retrieve corporate documents, records, and reports. 30 Estimated Efficient 3.8
Set up and oversee administrative policies and procedures for offices or organizations. 30 Estimated Standard 3.7
Provide clerical support to other departments. 30 Estimated Efficient 3.6
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. 30 Estimated Efficient 3.6
Attend meetings to record minutes. 30 Estimated Efficient 3.5
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. 20 Estimated Standard 3.9

Observed: scored from AI use recorded in the Anthropic Economic Index (June 2026 release), 6 of 22 tasks. Estimated: scored from the task's O*NET 30.3 work activity, 16 of 22. Importance is O*NET's 1 to 5 rating of how central the task is. Model tier is the lowest tier that can do the task under the published rubric; "No tier" marks hands-on work.

The model tier this role needs

A standard-tier model or lower covers 95% of the role's importance-weighted task work. 100% of the work is something AI can address at some tier.

Efficient, standard and frontier tiers come from the JobRoute model tier reference. The recommended tier is the lowest one that covers 80% of the work AI can address. How the method works.

Wages, employment and outlook

US employment
459,910
Median annual wage
$76,590
Middle half of earners
$61,390 to $94,390
Projected change, 2024 to 2034
-1.6%

Employment and wages: BLS Occupational Employment and Wage Statistics, May 2025, national. Projection: BLS Employment Projections 2024 to 2034.

Adjacent roles

The occupations that reuse the most of this role's skills, with the usual time to move. These are the first places to look when you plan to redeploy or retrain people in this role.

Skill overlap and transition time from the JobRoute role adjacency graph on O*NET 30.3 skills.

Questions about Executive Secretaries and Executive Administrative Assistants and AI

Will AI replace Executive Secretaries and Executive Administrative Assistants?

AI already handles 7 of the 22 tasks O*NET lists for this occupation, at a task exposure of 60 or more, and the role's importance-weighted exposure is 47 out of 100. JobRoute scores tasks, not whole jobs, so the score shows how much of the work changes rather than whether the job disappears. BLS projects employment to change by -1.6% from 2024 to 2034.

What is the AI exposure of Executive Secretaries and Executive Administrative Assistants?

47 out of 100 on JobRoute's task exposure measure, the importance-weighted average of the role's O*NET task scores. Higher means more of the work is AI-doable today. 6 of the 22 task scores are observed in the Anthropic Economic Index (June 2026 release), and the other 16 are estimated from each task's O*NET work activity.

Which Executive Secretaries and Executive Administrative Assistants tasks can AI already do?

The tasks with the highest exposure are: Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software; Open, sort, and distribute incoming correspondence, including faxes and email; Prepare responses to correspondence containing routine inquiries. They are three of the 7 tasks that reach 60 or more.

What AI model tier does this role need?

A standard-tier model or lower covers 95% of the role's importance-weighted task work. JobRoute assigns each task the lowest tier that can do it under a published rubric and recommends the lowest tier that covers 80% of the work AI can address.

How many people work as Executive Secretaries and Executive Administrative Assistants, and what do they earn?

459,910 people in the United States, with a median annual wage of $76,590 (BLS Occupational Employment and Wage Statistics, May 2025). BLS Employment Projections expect a change of -1.6% from 2024 to 2034.

How to cite

Data version 2026-11-02, JobRoute method v1.0.0. Download all occupations or this occupation as JSON. Methodology.

JobRoute (2026). AI exposure: Executive Secretaries and Executive Administrative Assistants. Data version 2026-11-02, method v1.0.0. Built on O*NET 30.3, BLS OEWS May 2025 and the Anthropic Economic Index (June 2026). CC BY 4.0. https://www.jobroute.ai/jobs/executive-secretaries-and-executive-administrative-assistants

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